10 Design Phases: Full House Renovation

We all love the design shows on HGTV. Unfortunately, in the real world design projects don’t typically progress as quickly as they do on television. There is a lot that goes on behind the scenes! Here is a brief outline of how an interior design project typically progresses so you know what to expect.

Phase 1: Initial Consultation

The initial consultation is like a first date, but without all the stress. This is where the designer gets to know a little about you and vice-versa. This meeting is primarily used to get an understanding of the scope of work, your personal tastes, your lifestyle and how you intend to use the space. It is important that all decision-makers are present at this meeting. Budget and timelines will also be discussed at this time. The initial consultation typically takes an hour.

Phase 2: Documentation & Deposit

Following the initial consultation, the designer will provide a contract document which outlines the scope of work, policies, roles and responsibilities, procedures and fee structure. A quote will also be issued out which shows expected fees for interior design services for the duration of your project. Prior to proceeding with your project, Weaver Design requires a signed copy of the contract document and design service quote. A deposit will also be required which will be outlined in the contract document. Once the signed documentation and deposit have been received, the designer will move forward to the next step.

Phase 3: Kick-Off Meeting, Site Measure & Photos

Once the necessary forms have been signed and the deposit paid, a kick-off meeting will be scheduled (typically within a couple weeks). During this meeting the designer will review the design requirements to ensure that everyone is on the same page before moving into the design phase.


The designer will take detailed measurements and pictures of all the spaces involved in the project. Over the duration of the project, the designer may require other trades professionals to come and take their own measurements for estimating purposes.

Phase 4: Floor Plan Sketch

After all the measurements have been taken, the designer will draw a couple floor plan options. Space planning is a very important step in the design process and may take a couple revisions to ensure that the space truly reflects how you live. Floor plan sketches allow the designer to properly convey how the space will function and the scale of each room. The amount of time required for this phase varies from project to project. Once a couple floor plan options have been designed, the designer will schedule a meeting to review each option and discuss the benefits of each. If revisions are needed, another meeting may be required before finalizing.

Phase 5: Design Concept

Once the floor plan is set, the next step is to create a design concept. During this phase, the designer will spend time sourcing fabrics, furniture, paint, millwork, flooring and fixtures pertaining to your project. You will be updated throughout this process as required to get feedback (may require multiple site visits). This phase is often the most time consuming and may take several weeks to complete.


At the end of this phase, you will be presented with all of the finalized selections that represent the best choices for your space. Weaver Design will require a signed copy of all of the finishes selected prior to moving forward. Timely approval of the design concept is crucial to ensure product availability. If the design is not approved in a timely manner, there may be some additional costs associated with replacing items that are no longer available. Once the design has been approved and all elements are finalized the designer can begin executing your design.

Phase 6: Working Drawings

This is where every aspect and detail is considered. The designer will draw all of the necessary floor plans (lighting, electrical, millwork etc.) and populate schedules as per the finishes you have previously approved. The working drawing package not only lets the contractor know what the design intent is, but allows him/her to price your job accurately and obtain permits.

Phase 7: Quote & Purchasing

Once the working drawings have been completed, the contractor will receive a copy to put his/her pricing documents together. A preliminary budget will be presented to you based on the materials and design concepts previously approved. The designer will work with you if adjustments are required to reduce overall costs. Once all of the documentation has been signed off and deposits paid, a demolition date can be set and products can be ordered. Nothing will be purchased without prior approval.

Phase 8: Trades Begin Work

If required, the designer will communicate with the general contractor involved on scheduling trades based on the ETA's outlined on the quote(s). The designer will conduct site visits as needed to ensure the work is being carried out as per the design intent and to the highest quality of craftsmanship.

Phase 9: Project Completion

Upon substantial completion, the designer will do a final walkthrough of the space and record any deficiencies. The designer will ensure that these deficiencies are addressed prior to completion. Once all deficiencies are corrected (if required), the finishing touches are added. Furniture pieces are delivered, window treatments are installed, accessories placed and artwork hung. If possible, the staging is all done on the same day. Any care and maintenance material pertaining to your project will be passed on at this time.

Phase 10: Photography

Once all of the furniture has been placed, the designer will schedule a day to photograph your space. After the photographs have been taken, the designer will return any staging accessories that you do not wish to keep.

Happy Dance!

Now that the dust has settled and everything is perfectly placed, you can now breakout in a spontaneous happy dance... the designer might just join in! Friends and family are now invited and you can show off your updated space with confidence!

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780-667-0927   |  |  Edmonton, Alberta, Canada

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